Administrative Associate
Position Information Position Information Vacancy Number:
S-01075 Position Title:
Administrative Associate Classification Title:
Administrative Associate Department:
Computer Science and Computer Information Systems Employment Type:
Full-Time Duties and
Responsibilities:
The College of Sciences is accepting applications for the Administrative Associate positionThe candidate selected will be responsible for the following administrative assistant tasksArgos Run reports for Faculty Check for inactive faculty Run reports for class schedule (audit schedule input) Banner Finance/HR/Student Run Monthly Budget reports Reviewing Invoice Payments Review 3 departmental accounts Fall, Spring and Summer semesters - input EPAFs for all adjuncts, GAs and studentsSummer semester - input EPAFs for all faculty, adjuncts, GAs, students, and peer mentorsTerminate all STU , PT9, and GA positions at the end of each semesterReview post processing reports; obtain for signature and keep on fileInput course, lab and research sections along with their instructors each semesterCollect and upload syllabi from faculty and adjuncts into SharePoint each semesterInput book adoptions for courses in AUM Bookstore website each semesterEnter/update faculty load information (e.
gtitle, education, transcript dates, etc.
) Budget Monitoring Maintain distribution of funds for departmental accounts and GIA /research accountsProcess visa reconciliation sheets for purchasing cards within the department - Print out monthly statements Code purchases with the correct FOAP for purchases made with the PcardProcess vendor vouchersOrganize and process all travel vouchers in our departmentProcess budget transfers, salary wage transfers, and DECs as neededKronos Prepare, process, and verify personnel forms for all Department faculty, adjuncts, GAs and student workersEdit/correct time clock punches and process payroll for departmentInput all VAC / SCK time into Kronos for benefit eligible employees Handle monthly and bi-weekly payroll, including preparation of recap sheets and verification of Labor Distribution reportsSupplies Uphold inventory of office supplies and order when items are lowOrder logo printed supplies for department (stationary, business cards, envelopes, etc) through Davis DirectDepartmental Associate Meet the demands of the department by assisting faculty members Maintain an organized filing system for faculty, students, and PPS documents Shred outdated confidential documents Complete offer letters, hire forms, EPAFs, HR-12 and/or UPO -10 as appropriate for faculty/adjuncts, student workers or UNIV 1000 instructorsCreate/type student-friendly schedule for office viewing Supply the students with internal memorandum forms, grade change forms, and grade adjustment forms Direct students to appointed advisors and answer any questions regarding courses taught and offered Keep office supplied with curriculum sheets for majors/concentrations with options Distribute alternate PIN numbers to majors for registration every semester Assist students each semester with pre-req errors, co-req errors and also transfer/transient students who are receiving errors Initiate and track work orders through the Track-it System for computers, telephone and facility issuesInitiate and track work orders through School Dude for any maintenance issues for departmentNotify appropriate faculty for commencement participation Receive and distribute mail Request books from textbook rep based on demand each semester ABET Accreditation and Assessment issues - 10% Course evaluation collection, organization Assessment information collection, organization Data aggregation, formatting Additional duties as assigned by chair Knowledge, Skills, and Abilities:
Knowledge of word processing software and the ability to operate standard PC/PC software applications Knowledge of Excel and other spreadsheet software Knowledge of applicable university policies and procedures Knowledge of general office procedures and professional office behavior Knowledge of assigned department forms, rules, etcInterpersonal skills and cultural competence Oral and written communication skills Analytical skills Ability to review materials and identify discrepancies or mistakes (i.
e.
, proofreading) Ability to perform basic mathematical computations Ability to respond to several demands at one time Ability to prioritize assignments Ability to coordinate the work of others Minimum
Qualifications:
High school diploma or equivalent and two (2) years clerical/administrative experienceAdditional relevant education may be substituted for experience requirementJob Open Date:
10/11/2023 This posting will remain open until closed:
Yes Job Close Date:
Salary Band:
103 Special Instructions to Applicants:
Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applicationsAbout the University/College Located in Alabama's vibrant state capital, Auburn University at Montgomery is a fast-growing university on the riseDon't just take our word for it:
The Princeton Review rates us as one of the best colleges in the Southeast, while U.
SNews & World Report recently ranked us No22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the regionAuburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilitiesQuick Link https:
//www.
jobs.
aum.
edu/postings/6447 Position Profile Link Applicant Documents Required Documents Resume Cover Letter Professional Reference Sheet Optional Documents Posting Specific Questions Required fields are indicated with an asterisk ( ).
Recommended Skills Telephone Consultations Field Administration Time Management Administration Scheduling Appointments Preparing Spreadsheets Apply to this job.
Think you're the perfect candidate? Apply on company site $('.
external-apply-email-saved').
on('click', function (event) window.
ExternalApply = window.
open('/interstitial?jobdid=j3m40x6pf9s4qzp3729', 'ExternalApply-j3m40x6pf9s4qzp3729'); ); Estimated Salary: $20 to $28 per hour based on qualifications.
S-01075 Position Title:
Administrative Associate Classification Title:
Administrative Associate Department:
Computer Science and Computer Information Systems Employment Type:
Full-Time Duties and
Responsibilities:
The College of Sciences is accepting applications for the Administrative Associate positionThe candidate selected will be responsible for the following administrative assistant tasksArgos Run reports for Faculty Check for inactive faculty Run reports for class schedule (audit schedule input) Banner Finance/HR/Student Run Monthly Budget reports Reviewing Invoice Payments Review 3 departmental accounts Fall, Spring and Summer semesters - input EPAFs for all adjuncts, GAs and studentsSummer semester - input EPAFs for all faculty, adjuncts, GAs, students, and peer mentorsTerminate all STU , PT9, and GA positions at the end of each semesterReview post processing reports; obtain for signature and keep on fileInput course, lab and research sections along with their instructors each semesterCollect and upload syllabi from faculty and adjuncts into SharePoint each semesterInput book adoptions for courses in AUM Bookstore website each semesterEnter/update faculty load information (e.
gtitle, education, transcript dates, etc.
) Budget Monitoring Maintain distribution of funds for departmental accounts and GIA /research accountsProcess visa reconciliation sheets for purchasing cards within the department - Print out monthly statements Code purchases with the correct FOAP for purchases made with the PcardProcess vendor vouchersOrganize and process all travel vouchers in our departmentProcess budget transfers, salary wage transfers, and DECs as neededKronos Prepare, process, and verify personnel forms for all Department faculty, adjuncts, GAs and student workersEdit/correct time clock punches and process payroll for departmentInput all VAC / SCK time into Kronos for benefit eligible employees Handle monthly and bi-weekly payroll, including preparation of recap sheets and verification of Labor Distribution reportsSupplies Uphold inventory of office supplies and order when items are lowOrder logo printed supplies for department (stationary, business cards, envelopes, etc) through Davis DirectDepartmental Associate Meet the demands of the department by assisting faculty members Maintain an organized filing system for faculty, students, and PPS documents Shred outdated confidential documents Complete offer letters, hire forms, EPAFs, HR-12 and/or UPO -10 as appropriate for faculty/adjuncts, student workers or UNIV 1000 instructorsCreate/type student-friendly schedule for office viewing Supply the students with internal memorandum forms, grade change forms, and grade adjustment forms Direct students to appointed advisors and answer any questions regarding courses taught and offered Keep office supplied with curriculum sheets for majors/concentrations with options Distribute alternate PIN numbers to majors for registration every semester Assist students each semester with pre-req errors, co-req errors and also transfer/transient students who are receiving errors Initiate and track work orders through the Track-it System for computers, telephone and facility issuesInitiate and track work orders through School Dude for any maintenance issues for departmentNotify appropriate faculty for commencement participation Receive and distribute mail Request books from textbook rep based on demand each semester ABET Accreditation and Assessment issues - 10% Course evaluation collection, organization Assessment information collection, organization Data aggregation, formatting Additional duties as assigned by chair Knowledge, Skills, and Abilities:
Knowledge of word processing software and the ability to operate standard PC/PC software applications Knowledge of Excel and other spreadsheet software Knowledge of applicable university policies and procedures Knowledge of general office procedures and professional office behavior Knowledge of assigned department forms, rules, etcInterpersonal skills and cultural competence Oral and written communication skills Analytical skills Ability to review materials and identify discrepancies or mistakes (i.
e.
, proofreading) Ability to perform basic mathematical computations Ability to respond to several demands at one time Ability to prioritize assignments Ability to coordinate the work of others Minimum
Qualifications:
High school diploma or equivalent and two (2) years clerical/administrative experienceAdditional relevant education may be substituted for experience requirementJob Open Date:
10/11/2023 This posting will remain open until closed:
Yes Job Close Date:
Salary Band:
103 Special Instructions to Applicants:
Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applicationsAbout the University/College Located in Alabama's vibrant state capital, Auburn University at Montgomery is a fast-growing university on the riseDon't just take our word for it:
The Princeton Review rates us as one of the best colleges in the Southeast, while U.
SNews & World Report recently ranked us No22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the regionAuburn University at Montgomery is an equal opportunity employer committed to excellence through diversity; therefore, we encourage applications from historically underrepresented groups, veterans, and individuals with disabilitiesQuick Link https:
//www.
jobs.
aum.
edu/postings/6447 Position Profile Link Applicant Documents Required Documents Resume Cover Letter Professional Reference Sheet Optional Documents Posting Specific Questions Required fields are indicated with an asterisk ( ).
Recommended Skills Telephone Consultations Field Administration Time Management Administration Scheduling Appointments Preparing Spreadsheets Apply to this job.
Think you're the perfect candidate? Apply on company site $('.
external-apply-email-saved').
on('click', function (event) window.
ExternalApply = window.
open('/interstitial?jobdid=j3m40x6pf9s4qzp3729', 'ExternalApply-j3m40x6pf9s4qzp3729'); ); Estimated Salary: $20 to $28 per hour based on qualifications.
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